Catering Services

Catering

Our talented catering culinarians take advantage of seasonal flavors by constantly creating delightful new dishes featuring the best of the season. Contact our catering department to schedule your next event with delectable food and impeccable service.

Our commitment to you is to customize menus as needed for any occasion. Whatever your event: a breakfast meeting, a faculty luncheon, a retirement party, you will find that we offer fresh ingredients, creative preparations, elegant presentation, and thoughtful service.

We would be pleased to help you design a menu for your next event.

• Order Online

If we can offer you more information, or if you would like to make an appointment, please contact our Catering Sales Office at the coordinates below.

Square Tomato

Square Tomato is an affordable catering alternative for your more causal events. Students and faculty alike will find this new service a handy alternative to our full-service catering. Square Tomato offers a wide variety of platters, appetizers, beverages and desserts.

Delivery is available for orders over $250 for a $25 fee. Deliveries will have a 30 minute delivery window, based on availability.

Click to view our Square Tomato menu.

Click to view the Square Tomato Rules of Engagement.

We look forward to serving you.

Gatherings Perfected Telephone: (310) 338-1818 Email: loyolamarymountcatering.USA@sodexo.com

Instagram @Gatherings_Perfected

LMU Catering Policies 2024/25

We pride ourselves on being able to meet almost any catering need. The following steps will help you through the process of organizing your special function. **Planning Your Event ** Flavours by Sodexo has exceptional culinary skills and extensive capabilities to satisfy a wide range of catering needs. We are passionate about food and dedicated to making sure things are as perfect as possible for your special occasion! Please use this guide to understand processes, procedures and expectations as we work together to achieve a smoothly executed and memorable catered event. Our experienced event planning specialists are very consultative and will be happy to answer all of your questions and concerns and assist you in planning every detail. In order to provide seamless service (and meet vendor deadlines) please contact our catering office 14 days in advance to begin planning. We look forward to serving you!

**Event Location Reservation ** Please plan to secure a location and tables/chairs for your event. Whether your event will take place indoors or outdoors, you will need to officially "reserve" a space for us to be permitted to serve you in this location. To reserve an event space please contact the LMU Conference and Event Services team at (310) 338-2878 or make a reservation through the office’s online reservation system, Mazevo.

Please ensure that the appropriate number of tables and chairs are ordered through Mazevo or through an outside event rental company.

**Catering Department ** The catering office is open to accept orders Monday through Friday from 9:00 a.m. to 5:00 p.m. excluding holidays. When arranging for catered services, we ask that you plan as far in advance as possible. Our preference is that you contact our Catering Department at least 14 days prior to the event. Even if you do not know the final number of guests, this gives us enough time to create the best event for you.

Ordering Catering/Planning an Event To order your catering please use our online menu system CaterTrax, just log on at https://lmuflavours.catertrax.com/ create an account and begin your order! If you need help with this the first time, please don’t hesitate to call us, we will walk you through the process. The online ordering system adds convenience, control, tracking and organization for your events.

Minimum Order Fee Minimum order amounts listed on the CaterTrax website for specific food items must be met. A minimum amount of $200 is required for all orders (this excludes linen pick up orders under $200).

**Types of Service ** Delivery Pick-Up Only: No fee Drop-Off Only $15.00 (no setup)

Delivery With Set-Up and Pick-UpDelivery times are available from 7 a.m. to 7 p.m. Any delivery before or after these times may incur an additional charge. Pricing includes the pickup of all equipment. All equipment is the sole property of Gathering’s Perfected Catering Services and must be secured by the customer until picked up by our staff. Any equipment not returned or returned damaged will incur full replacement cost.

Delivery Set-Up and Pick-Up Fees 25 or Less: $30.00 26 - 50 guests: $60.00 51-99 guests: $120.00 100-249 guests: $180.00 250-499 guests: $240.00 500 or more guests: Price will be determined by your sales representative

Served MealsAll courses are served at your table. Depending on the time constraints of your event, the salad and/or dessert courses can be pre-set. All served events require a waitstaff at $30 per hour with a 4-hour minimum. We recommend one (1) waitstaff per 12 guests.

ReceptionsAll receptions require a waitstaff at $31 per hour with a 4-hour minimum. We recommend one (1) waitstaff per 50 guests for stationary Hors d’oeuvres and one (1) waitstaff per 35 guests for tray passed Hors d’oeuvres.

BuffetThis style of service offers a variety of menu choices. Quantities of food prepared will adequately serve the number of guaranteed guests. This, however, does not imply all-you-can-eat. Waitstaff required for events of 35 or more for buffet replenishment at $31 per hour with a 4-hour minimum.

***All events over 25 people, with China service, require waitstaff **

Pick-Up ServiceCarry-out service can be arranged for items you may wish to pick up. All items will be served on disposable service ware.

Event Confirmations and Guarantees A Confirmation of your Banquet Event Order (BEO) is due five (5) business days from your scheduled event date.

Final Guarantee

A final guest count, along with any other changes to the order, is required for all events at least five (5) business days prior to the event date. If Gathering’s Perfected is not advised by this time, the estimated guest count will automatically become the guarantee. Within five (5) business days, but up to three (3) business days, the guaranteed guest count may increase, but not decrease, by up to 10% without additional charge. An increase above 10% may require additional fees.

Leftovers

To protect your health and prevent foodborne illness from occurring, the catering staff is required to remove all perishable foods from the event. Any nonperishable items (i.e. baked goods) may be taken at your discretion. University Catering does not provide to-go containers. All items in this menu are based on a two-hour event time (food, staff, and equipment rental). Should your event exceed the standard two hours, please talk to your catering representative when placing your order to secure additional services.

Items purchased for pick up should be properly stored prior to the event by purchaser and removed and disposed of by the host of the event.  

Cancellations & Charge There is no charge for cancellations made five (5) business days prior to your event. Should you need to cancel your event less than four (4) business days prior to your event date, you are responsible for 100% of the cost of goods purchased for your event including food, rentals and labor charges. University Catering understands that last minute events arise from time to time, which is why we do all we can to accommodate your needs. Please call the sales office with the event details so we can begin the process as soon as possible. Last minute events may be subject to additional charges based on staffing and product availability. Clean Up The appropriate attendants are scheduled to clean up after the event, which is based on the time specified by the client.
Standard menu pricing is based on a two (2) hour service time, not including set-up and breakdown. For events that will exceed the (2) hour- time limit a $25 per server per hour fee will be applied, or in the case that a manager is needed onsite for the extent of your event the fee will be $60 per manager per hour. If you expect your event will exceed the standard two (2) hours, please consult a catering sales manager to arrange for additional service time.
Linen Services Linens for food and beverage table are complimentary and included with your order. Additional linens for non-service tables may be ordered at $7.00 per linen. Linens for guest’s tables are available for $7 per linen. Specialty linens are available upon request. Rental charges may be applied based on your specific needs. Your event planning specialist will gladly assist with making these arrangements.

Linen Fees Linen Napkin $1 per napkin Linen Tablecloth $7 per linen

Bar Services Gatherings Perfected offers three (3) options for Bar Service:

1. Consumption Bar: All beverages hosted by client- no exchange of monies from guests
2. Cash Bar with alcohol provided by Gatherings Perfected: individuals will pay for their own beverage for cash/ticket redemption. This option requires 30-day notice to allow time to apply for ABC permit ($125 fee for guests up to 150, $325 fee for guest more than 150).
3. Host Bar with alcohol provided by Client

Client is permitted to provide beer, wine, and liquor only (Gathering’s Perfect to provide non-alcoholic beverages or mixers at a charge of $2 per drink).

Bar Fees Bartender fee: $31.00 per hour with a four-hour minimum; one bartender recommended per 50-75 guests Bar package fee: When Client Provides own Alcohol Beer and Wine Only: $99.99 Full Bar: $119
(bar package fee waived when Gathering’s Perfect provides alcohol) Disposable Bar $1.00 per person Glass Bar $3 per person

*For consumption and cash bars minimum sale may be required

Staff Fees Service Steward $27.00 per steward per hour Bar Steward $31.00 per steward per hour Culinary Staff $31.00 per staff per hour

China Fees China rental is available through Gathering’s Perfected on a limited basis Continental Breakfast and Receptions: $2.50 per person Breakfast, Lunch and Dinner Buffets: $5 per person Plated Meal: $7.50 Bamboo Disposable Upgrade $2 per person

***All rentals require delivery fees for drop-off and -pick to be determined by date/time/order details. **